A small wealth advisory wanted partner-level monitoring of every client portfolio against each client's mandate, every morning, before the partners' first call.
The firm had grown to the point where the partners could no longer mentally hold the state of every client portfolio at the start of the day. Drift from the target allocation, concentration risk, and tax-lot opportunities were being noticed at the next quarterly review instead of when they happened. By then, the right moment to act had often passed.
The firm tried two off-the-shelf monitoring tools. Both worked at the asset-class level. Neither understood the firm's specific allocation rules, which were partner-defined and varied by client mandate. The firm was reading the dashboards and then rebuilding the analysis in Excel anyway.
A dashboard that pulls live custodian data overnight, runs the firm's allocation rules against actual holdings, and surfaces three things each morning: drift relative to mandate, concentration that exceeds the firm's house limits, and tax-lot opportunities that have come into the money since the last close.
The allocation rules are written in the firm's vocabulary, partner by partner, and live in the firm's database. When a partner changes a rule, the change applies the next morning to every client that partner manages. The system reads the rules; the firm writes the rules.
The dashboard is not a recommendation engine. It does not place trades. It surfaces the items that warrant a partner's attention before the partner gets on the first call of the day. Judgment stays with the firm.
Drift gets caught when it happens. Tax-lot opportunities get acted on inside the relevant quarter. The partners walk into the morning meeting having already seen what changed overnight, instead of finding it during the meeting.
The firm owns the code, the rules, and the data flow. There is no per-account vendor fee. When the firm onboards its next ten clients, the system handles them on day one without a renegotiation.